Privacy Policy

1. Who We Are & Contact Details

Health Mapping Clinic (“we”, “us”, “our”) operates healthmappingclinic.com and is committed to protecting your privacy.

For privacy concerns or data subject rights requests, contact us at:

Email: info@healthmappingclinic.com

Postal Address: 423 Linen Hall, 162-168 Regent Street, London, W1B 5TE

2. Information We Collect

We may process:

  • Personal data you provide: such as name, contact details (email, phone), and messages via enquiry forms.

  • Usage data: including IP address, browser, device type, and website navigation—collected via cookies and analytics tools.

3. How We Use Your Data

We use your data to:

  • Respond to your enquiries or bookings.

  • Improve our website experience and content, via analytics.

  • Maintain legal and security oversight.

4. Legal Basis for Processing

Under UK GDPR, our processing is based on:

  • Consent, when you submit information via forms.

  • Legitimate interests, for analytics and improving services—where your rights don’t outweigh these interests.

5. Cookies & Tracking

We use cookies and similar technologies in line with PECR:

  • Essential cookies: necessary for site functions.

  • Analytics cookies: used to understand site usage.

On your first visit, we’ll request your consent for non-essential cookies.

6. Sharing Your Data

We may share your information with:

  • Service providers (e.g., website host, analytics tools) under strict confidentiality.

  • Legal or regulatory bodies, if required by law.

Sensitive health data will only be shared with your explicit consent and when necessary.

7. Data Retention

We retain:

  • Contact and enquiry data for [insert timeframe, e.g., “up to 2 years”].

  • Analytics and usage data for [insert timeframe, e.g., “26 months”], unless a specific legal requirement dictates otherwise.

8. Your Rights

Subject to UK GDPR, you can:

  • Access, correct, or request deletion of your data.

  • Restrict or object to processing.

  • Withdraw consent at any time.

  • Lodge a complaint with the Information Commissioner’s Office (ICO).

9. Changes to this Policy

We may update this Privacy Policy due to legal or operational reasons. The current version will always be available on our website; significant changes will be communicated to you directly.

10. Additional Information

  • Our site is not intended for children under 13.

  • We do not knowingly process sensitive health information without explicit consent.

  • For more information on your rights, please visit the ICO website.